Privacy Policy


This policy statement relates to personal data as defined by the Data Protection Act 1998, held in connection with the operation of Moodle.

The policy explains what information is held about individual people by the Moodle system, how it is gathered and how it is used. Details of the data held or logged are given in the appropriate section below. This information is used to help support Moodle users, for system administration and bug tracking, and for producing usage statistics for management and planning purposes.

Access to Moodle logs is restricted to authorised staff at Quo Vadimus Learning Ltd, with the exception of course-specific tracking data which is also made accessible to course maintainers where an appropriate coursespecific privacy policy is in place.

These logs are currently held for 12 months, but we do not guarantee to retain the information.

Personal information is not passed to any third party except where required by law. Moodle data is backed up at a UK-based cloud facility. The backups are held for the purpose of reinstatement of the data, e.g. in the event of failure of a system component.

Data held by the Moodle system

User-dependent system information

>Information about contributions to courses, including contributions to chat rooms and discussion forums, ownership of resources and evidence of participation in other Moodle-based activities may be retained indefinitely.

Course-specific tracking information Moodle logs contain detailed information about user activity within each course, including the date and time of when course-specific information was viewed and/or updated, the address of the machine from which the access was made, the browser identification information and information about the referring web page.

Access to personal data For the purpose of the UK Data Protection Act 1998, the 'Data Controller' is the director of Quo Vadimus Learning Ltd, and can be contacted via

Your Consent

By using Moodle, individuals and businesses consent to our Moodle privacy policy. It is not presumed that by signing up to courses on the Moodle that you have agreed to receive further communications by email from Quo Vadimus Learning Ltd, and you will only receive Moodle-specific communications by email, unless you have signed up to the Quo Vadimus Learning Ltd newsletter.

Your consent cen be revoked and your user details removed from our live system by emailing support@qvlearning net, where you details will be removed within 7 days. Your details may remain on our system backups, as per our backup policy, for up to 30 days.

Changes to Our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

Information and Outside Parties

We do not sell, trade, or otherwise transfer to outside parties any user’s personally identifiable information. This does not include trusted third parties who assist us in operating our systems, conducting our business, or servicing staff and students, so long as those parties agree to keep this information confidential. We may also release information when we believe release is appropriate to comply with the law, enforce our policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.